When you are planning to conduct an event, there are numerous things that you need to put under consideration. You need to take a lot many decisions, to make a perfect event venue. From how the place is going to look like, to the food, hospitality and logistics, everything needs to be taken care of. But undoubtedly, the most challenging part while organizing a perfect event venue is selecting the right venue for the event. After all, that is where everybody will gather, so it should be good for a positive impact and feedback.
There are some essentials that we have listed out for you, hoping to help you out in choosing your perfect event venue, be it anything.
You must figure out the three mentioned things primarily. Cost is the main factor for most of the people while deciding the venue, and why not. “An event should not feel too heavy on your pocket”. To manage that, what you can do, is to book your venue in advance, based upon the event size, time and the specifications like lighting, decor, A/V, etc. Make sure that you don’t have any other parallel event at the same place, which surely will cause hindrance.
Nobody would like travelling a very long distance for your event. Select the venue in such a way that it is convenient for everyone who is attending it. If there are guests from outside the city, a place near the airport or Railway Station will be a good option, considering transportation and Parking. To make it easy for your attendees to reach the spot, you can share with them the GPS Location of the event. You should have knowledge about the venue, so that you can guide people.
It will be great if the venue has its own parking or valet parking. If not, parking arrangements should be made nearby the venue. You can reserve nearby parking lots for your attendees.
You must have an idea about your maximum headcount, so that you can choose a perfect venue with a congruent capacity. Choosing a slightly bigger place is better than choosing a small one, to avoid fuss and errors. Also, choosing a place too large will result in the event becoming empty.
Security is very important to have a perfect event. For large scale festivals where the City/Township is involved in planning then you’re often required to have police, firefighters and/or paramedics on-hand. Also make sure the venue has fire extinguishers, working fire alarms, first-aid kits, and power backup.
Make sure that the sound at the venue is not so loud that you find it hard to hear anything. A low ceiling will make the venue seem cozy, but it will make it louder if it’s packed. Alternatively, a large warehouse-style venue will result in echoes. So, you need to take care of how sound travels through the venue.
For a perfect event, a venue is the first thing that needs to be taken care of. After all, you must take care of how you want your guests to feel like, what you want your guests to remember and what you want them to do in the perfect event venue. We hope this helps you!